Improve QuickBooks subcontractor reporting

This picture shows a person sorting documents on a folder.

Whether you subcontract production processes in manufacturing or oversee a team of subcontractors in field services, it is essential to have access to flexible reports.

And improving your QuickBooks subcontractor report game is one of the best practices in sales management.

This post breaks down the current subcontract reporting functions in QuickBooks.

If what you’re looking for is a QuickBooks custom reports generator or a QuickBooks custom report writer, you may instead choose an alternative solution.

Keep reading to discover a customizable solution that can automate a subcontractor report in QuickBooks and simplify your workflows.

First, let’s take a look at what a subcontractor report is and how to create one.

What is a subcontractor report?

A subcontractor report is a document that summarizes the work completed and payments made to subcontractors.

The report includes data such as the subcontractor’s name, address, social security number or EIN, total payments made, and payment date.

Managers can use the report to:

  • Track spending and budget for future work.
  • Ensure record of all contracted work.
  • Spot irregularities or missed deadlines.

How do I create a subcontract report in QuickBooks?

There are several ways to create a subcontractor report in QuickBooks.

One option is to use the Subcontractor Summary report, found under the Reports menu.

This report provides an overview of all payments made to subcontractors and the total amount of hours and expenses billed.

Another option is to use the custom report writer to create a more specialized report. 

QuickBooks’ custom report writer allows you to create reports that meet your specific needs. This can include information about subcontractor payments, contracts, and more.

Is a subcontractor a vendor in QuickBooks?

When creating a subcontractor report, QuickBooks Online allows you to create an Expenses by Vendor Summary or a Vendor Balance Summary in a given date period.

For that result, you’d have to register a subcontractor as a Vendor instead of Contractor.

So, is a subcontractor a vendor in QuickBooks? Short answer is: no, not technically. It can be if you decide it makes it easier for you to generate subcontractor reports.

You can personalize your reports in some editions of QuickBooks to segment subcontractors from other vendors. This spares you the hassle of digging into long summary reports.

QuickBooks subcontractor report limitations

This level of sales reporting is often not enough to get the big picture.

Most likely, you need more details in your report that are specific to your business needs.

These could include contract type, start and end dates, contract status, contact details, billing options — the list goes on.

The two biggest challenges that users face with QuickBooks subcontractor reports are the following.

1. Incorporating custom data and fields

For subcontractor reports, QuickBooks doesn’t allow you to add custom details. You have only preset templates that are minimally customizable.

This makes the sales reporting process more challenging for you, as relevant data isn’t easily found.

2. Report formatting tailored for your business

QuickBooks’ report templates whip up financial statements in no time. 

But if you need a sales report, you’re better off with a customizable solution that simplifies your processes.

While there are some opportunities for customization in QuickBooks, subcontractor reporting is still far too limited.

How can I get customized subcontractor reports?

Method:CRM ties your subcontractor details to your invoices, estimates, and other sales reporting needs.

Bid farewell to QuickBooks’ custom reports generator and quickly generate dynamic reports that filter data based on your specifications.

Example: Subcontractor and manager report generator

In this example, Method’s customization services team created a custom report that instantly generates detailed summaries of subcontractors based on manager and territory.

Unlike a QuickBooks subcontractor report, Method’s reporting takes only seconds. Once all conditions are set, a single button click instantly pulls a detailed report with invoice details.

These include the total cost of services and the amount payable to the subcontractor.

You’ll also notice that the report effortlessly merges both QuickBooks and customer information. As a result, contact details, service items, and notes on seasonality will automatically show up.

Subcontractor report: QuickBooks vs. Method

Method:CRM equips your business with reporting tools that provide comprehensive insight for subcontractors and all aspects of your sales pipeline.

Sales reports in Method are fully customizable to reflect any information regarding your subcontractors, customers, employees, and more.

Viewing both QuickBooks and custom sales data in one report saves time piecing analysis together and provides faster insight to your team.

Ready to improve your sales reporting?

Timing is everything in sales. Method’s reports identify opportunities and client relationships so you can close deals faster by empowering your sales team to access the data they need quickly.

Start your free trial today!

Image credit: Anete Lusina via Pexels

About the author

Icon of a play button

Focus on growing your business

The more you automate your business, the less time you’ll spend on manual tasks.


Find out how Method:CRM can fuel your growth:

Icon of a play button

Focus on growing your business

The more you automate your business, the less time you’ll spend on manual tasks.

Find out how Method:CRM can fuel your growth:

Related posts

Subscribe to our blog

Sales, marketing, and software insights from the #1 CRM for QuickBooks.

Sign up to get the latest posts delivered right to your inbox.