Log a Donation in Method for QBO Accounts

How to Enter in a Donation if Method is connected to QuickBooks Online.

The following steps will show you how to log a donation in Method's Donations App. We recommend you set up your App Preferences before proceeding.

If you have a payment gateway set up, you will also have the option to process the payment for the donation.

There are minor differences in creating a donation for Method depending on whether or not you have QuickBooks Online, or QuickBooks Desktop. If you are using QuickBooks Desktop, please see our article Log a Donation in Method for QBDT Accounts.
  1. From your Method dashboard, click New on your Donations App, or New Donation from your Donations List screen to open the New Donation Screen. 
  2. Choose a Donor (a customer) to associate with this donation.
    If you are logging a donation from a new donor, click New Donor. It will take you to the screen to add a new contact
  3. These next few fields are optional:
    • Donation # - transaction number for donation. Will be auto-assigned from QBO if left blank.
    • Date - date of donation
    • Representative - the Method user you have assigned this donation to.
    • Class - This is the program the donation is for. It is only visible if class tracking is enabled in QBO.
    • Tags - see Tags
    • Opportunity - If you have the Opportunities App, you can associate this donation with the opportunity.  
    • Don't sync with QuickBooks - When checked, this donation will NOT sync to QuickBooks.
  4. The next fields deal with payment options:
    • Payment Method: Type of payment.
    • Deposit to Account: Choose the bank account the payment will initially be deposited in. This field is populated by QuickBooks.
    • Reference #: Assign a reference number if applicable.
  5. Process with Payment Gateway: If you have a payment gateway set up, you can immediately process the donation with a selected payment gateway. The below example will use Authorize.Net as a payment gateway:
    Once a payment has been processed:
    • Checkbox to process payment gateway will no longer appear
    • The Reference # will be filled with the appropriate reference number from the payment gateway.
  6. The editable grid allows you to add a donation item. Just click in each cell of the grid and add in the donation items. The Description and Amount fields populate from your QuickBooks file but can be edited afterwards.
    • The Program dropdown is populated from QuickBooks classes.
      You can learn more about classes in the Classes branch of our Help Center.
  7. The next few checkboxes help you keep track of your donations:
    • Sent Email - This is automatically checked if an email been sent via the Send Email button.
    • Sent Letter - This is automatically checked if a letter has been printed via the Print Letter & Receipt button.
    • Sent Receipt - This is automatically checked if a receipt has been printed via the Print Letter & Receipt button.
    • Donation made Anonymously - Check this manually if the donation is anonymous.
    • Donation made In Honor - Check this manually if the donation is made in honor of.
    • Donation made in Memory - Check this manually if the donation is made in memory of.
  8. When you're finished, click Save. Your donation has been logged!


Saving the Donation

When you save the donation, the Total updates at the bottom of the donation, and an activity ribbon appears below the header.

If you wish to create an activity related to this donation (e.g. if a first-time donor called to donate) you can do so by selecting ⊕ New. You can learn more about activities on our Help Center.

At the bottom, you will find a few more buttons:

  • Delete - Delete the donation.
    Deleting a donation cannot be undone.
  • Clear & New - clear the donation form to enter in a new donation.
  • Send Email - please see Email a receipt in our help center for more information
  • Print Letter & Receipt - please see Print a Receipt in our help center for more information on printing a receipt and thank you letter. 
  • Save & New - save the current donation and then clear it to enter in a new donation.
  • Save - Save the donation.


Was this article helpful?

Can’t find what you’re looking for?

Contact Us